Leftovers

My Checklist for Checking In A Bike

Recently, I had someone ask me what I look for when checking in a bicycle for repair. A list so nothing would be missed and the opportunity to up-sell would arise. So, here it is, the master list of information I like to look through when taking a bike in.

THINGS TO ASK THE CUSTOMER:

Name?
Phone?
Email?
Best way to contact? Phone? Email? Text? Tweet?
Address?
When do you need the bike back?
Which of our menu items would you feel suits you best?
Any odd sounds? Clinks? Clanks? Rubbing?
Anything feel weird or uncomfortable?
Any pain in your body when riding?
Where have you ridden it since your last service?
How many miles since your last service (estimate)?
Do you have an event coming up?
What is most important to you: speed or comfort?

ITEMS TO CHECK ON THE BIKE:

F. Tire: tread wear, cracking
F. Rim: trueness, pad burn, cracking, swelling
F. Spokes: loose or snapped
F. Hub: lateral play, stickiness, QR loose
F. Rotor: wear, warped
F. Caliper: pad wear, cable fray
Fork: compression/rebound not responsive
HT: cracks at TT and DT junction
Headset: fore/aft play with fork
Stem: not straight, bolts loose/uneven
Handlebar: not center, odd rotation
Computer: Not working
F. Light: Not working
Bar tape/grips: wear
Shifters/brake levers: squishy, loose, difficult to move
DT: bottle cage loose, broken
BB: cracks at DT, CS, and ST junction
Crankset: lateral play, loose bolts
Chainring: loose/missing bolts, worn teeth
Chain: stretch, how many miles?
Pedals: sticky, rusted, bolts stripped
F. Derailleur: Not shifting properly, cable fray
ST: bottle cage loose, linkage sticky, cracks at TT/SS junction
Seatpost: over max height, scratched, not dropping
Saddle: sagging, rails loose, material wear
SS: Shock compression/rebound not responsive
R. Light: Not working
R. Caliper: pad wear, cable fray
R. Rotor: wear, warped
R. Hub: lateral play, stickiness, QR loose
R. Spokes: loose or snapped
R. Cassette: play, worn teeth
R. Derailleur: Not shifting properly, worn pulleys, cable fray
R. Rim: trueness, pad burn, cracking, swelling
R. Tire: tread wear, cracking

Want more? Take a look at Leading Out Retail. This book is a creative look at bicycle retail and teaches retailers simple strategies on how to increase profit through service, what the most important question to ask every customer is, and how to manage the dreaded Timmy Factor.

The Science of Service Menus

A question I challenge many bike retailers to answer is how to get their star services to produce as much revenue as possible while at the same time giving customers more options to buy and a customized service.

The most successful answer I’ve seen executed is to offer four tune-up services instead of one. A menu of one means the customer has no choices. The customer has no way to buy more and the technician has no clear way to upsell the package. Having four tune-up services will appeal to the price conscious shopper, the lost shopper, and the price-is-no-object shopper. Here is an example of a four tier tune-up menu.

Tune-up Menu:

Level 1 Service: $230
Level 2 Service: $100
Level 3 Service: $70
Level 4 Service: $30

First I will explain the psychology of the pricing structure and then I will present ideas for what can be included in each service.

Retailers who are using this pricing structure have shown the most popular selling items on the menu will be Level 2 and Level 3. With the scale tipping just slightly toward the Level 3 Service. Level 1 takes roughly 10% of the orders and Level 4 takes only 5%. When compared to an $80 tune-up, we can break down the potential growth:

$80 x 100 sales = $8000

$230 x 10 sales = $2300
$100 x 40 sales = $4000
$70 x 45 sales = $3150
$30 x 5 sales = $150

The second scenario brings in $9600; a 20% growth. So why does this work?

First, Level 4 ($30) service will always be the worst seller. No one wants to purchase the worst option of anything. Level 4 Service is focused on serving the truly price conscious.

Level 1 ($230) will cater to those customers who have purchased high ticket items. If someone buys a $9000 bike they deserve the option to buy a more comparable service than someone who buys a $900 bike. Another way to think of it- when someone buys a Ferrari they understand that servicing the vehicle will cost more than the service on a Toyota. It is acceptable for many people that high ticket items equal high ticket service.

Level 2 and 3 ($100 and $70 respectively) are for customers who are not sure what they want. Notice the gap between these levels is the smallest price gap on the menu. The jump from Level 3 to Level 2 was $10 cheaper than the jump from Level 1 to Level 2. Since the majority of people buy in the middle, we want the middle to have options.

Below is a formula for creating a service menu using these pricing tactics. Start by taking the price of the most popular tune-up, usually between $50-$90 for US retailers, and replace that number with X in the formula below. From there multiply out each level and round out to the nearest 5 or 0.

Level 1: 3.25X
Level 2: 1.5X
Level 3: X
Level 4: 0.45X

Below is three example price structures using this formula.

In this example, if your most popular tune-up price is currently $70, your new menu would have a Level 1 service of $230.

Once the pricing structure is set, the next step is to define what is offered in each service. Here is a recommendation to start with.

Level 4 ($30)

Bike inspection
Bolt/torque check
Lube drivetrain
Inflate tires

In many ways Level 4 Service acts as a quote or estimate. The bike inspection is where the value of this purchase is. Many people who purchase this package will often walk away with an idea of what services need to be done the next time they return.

Level 3 ($70)

Everything in Level 4
Perfect braking
Perfect shifting
Wheel inspection and adjustment

The Level 3 Service is, as many bike retailers would define it, the standard tune-up. Notice that I stayed away from using technical terminology. Telling someone to purchase a “wheel true” can be confusing so I opted for “wheel inspection and adjustment”.

Level 2 ($100)

Everything in Level 3
Remove chain and cassette, clean with solvent
Complete wash, lust, and detailing

Since most people will be choosing between Level 2 and 3, the best carrot is kept in Level 2. Cleaning parts with solvent and offering a wash, lust, and detailing is a huge hook for people to make the jump. Many technicians have spent hours trying to get something to shift properly and when the customer saw the bike they were only excited by how clean it looked. A clean bike is something the customer can see, it makes sense to them. A perfect shifting bike is expected and can’t be enjoyed until after they leave the bike shop.

Level 1 ($230)

Everything in Level 2
New brake pads
New cables
New bar tape or grips
Remove brakes, crankset, and derailleurs- clean with solvent

In order to justify higher prices in the service area begin tying parts to the costs of service. New brake pads, cables, and bar tape or grips are key elements to making the bike work as if it were new off the floor. Someone buying in at this level expects a perfect machine in every way, and these are just the services that will achieve it. It is worth noting that the Level 1 buyer is also the buyer who is most susceptible to additional sales like a new saddle, new tires, or even a new wheelset. If a technician sees the opportunity, they should never be afraid to ask.

It's Crazy The Hours That Some Bike Retailers Keep

Should a retailer open their doors earlier or later? Open or closed on Sunday? Retailers are always testing their hours of operations but this may help end the trial and error.

Choosing hours of operations is based on a number of factors including the shopping preferences of customers, potential sales, and fixed costs of staying open. Managers also have to consider the willingness of their staff to work certain hours. Since cost of labor can range up to 20% of an IBR’s total revenue it is crucial that every hour a store is open, it is open for a reason. Either to manage customer purchases or provide a customer service which creates profit later.

To help bike retailers make a more informed decision, in May of 2012 I conducted a study that took a closer look at hours of operations for IBRs in the United States. I sampled hours from a hundred bike retailers from 17 cities in the continental United States and compared them to a hundred other sporting goods retailers in the same cities.

Cities sampled in hours of operation study: Los Angeles, San Francisco, Seattle, Salt Lake City, Tucson, Denver, Minneapolis, Des Moines, Kansas City, Oklahoma City, Austin, Chicago, Philadelphia, New York, Asheville, Atlanta, and Miami

Sporting goods retailers open earlier and close later than bike retailers in nearly all cases studied. The most common hours for a bike shop are 10-7 on weekdays, 10-6 on Saturday, and closed on Sunday. For sporting goods retailers the hours were longer in every instance: 10-9 on weekdays, 9-9 on Saturday, and 10-7 on Sunday. This begs the question, are sporting goods retailers providing a better service or taking potential customers from bike retailers?

With these results we learn that bike retailers are open 53 hours per week on average while sporting goods retailers are open 76 hours each week.

Opening earlier or closing later can prove fruitful though. Being the only bike retailer open in a city at 9pm might mean, over time, they will acquire new customers who would usually go to other stores but can’t. If an IBR has a ride that leaves from their store every Saturday at 7am, earlier hours on Saturday would allow them to provide pre-ride services and sell products needed for the ride. These small gestures of good will go a long way. Mellow Johnny’s in Austin, Texas opens their doors at 7am every day except Sunday when it opens at 8am. In a discussion with their manager I learned that business is generally slow in the morning. The customers that do stop by are generally dropping off their bike for repair before their workday begins and they are always grateful.

The study showed that Sunday was the most popular day for bike retailers to be closed with 32% locking the doors, compared to 11% of sporting goods retailers. If an IBR is choosing to close for moral or religious reasons, then by all means, I encourage them to do so. For other, smaller retailers closing down for one day a week may be helpful when attempting to save money. However, closing one day a week means being closed for 52 days a year, almost two months. Any retailer choosing to close one day each week will want to be absolutely sure they are making a smart financial decision.

According to the study the most effective, and possibly lucrative, hours of operation for bike retailers would be 11-8 on weekdays and 8-6 on the weekends. Of course this can vary from one location to another and whatever the hours of operation are retailers would be wise to prove the effectiveness by measuring traffic flow and sales.

Thank you for reading this far. If you found this content valuable, please share. Thanks - Donny

You can find more studies like this in my book! Leading Out Retail is a creative look at bicycle retail and teaches retailers simple strategies on how to increase profit through service, what the most important question to ask every customer is, and how to manage the dreaded Timmy Factor.

Can Bike Mechanic's Afford Anything?

From the outside looking in, being a bike mechanic seems like a pretty plush job. Loose uniform standards, get to work on cool bikes, no one is judging that neck tattoo, and you've got a discount on all the best stuff.

This all assumes thought that you have enough money to live comfortably outside of the bike shop. If not, then it can seem to be a thankless job. I have written about bike technician salaries before- but recently converted some of the research into a quick slide deck. Check it out.

Bike Mechanic Salaries from Donny Perry

If you share this slide deck with your favorite bike mechanic they will love you and think you're cool. No, really, they will. Better share it now! Thanks - Donny

How to Lose Half Your Business in One Easy Step

Walk into a Lululemon and you'll see 10-20% of their floor dedicated to menswear. I know Lululemon wants more men buying their clothing, as of January 2013 only 12% of their sales were to men. So what should Lululemon's first step be? My thought: they should be dedicating more of the store to men.

Retailers get caught in an anti-growth cycle. If the sales of last year don't show opportunity then big investment becomes too risky (especially in the case of a public company like Lululemon). Lulu sales to men are only 12%, so they dedicate 12% of the order and floor space to men, and surprise-surprise that year's sales to men don't top 12% for some reason. If Lululemon wants to attract more men, they're going to have to take a risk and dedicate more of their floor space and marketing toward men.

The reverse is true for many bike retailers. Dedicate 12% of the product mix and retail floor to women then don't be surprised when women's product sales don't break 12%. Sometimes, customers reflect the inventory- not the other way around.

To grow a women's market in bike retail we can;t be afraid to make some serious investments. In product mix, in floor space, in advertising, and in marketing. Women are 51% of the US population and control a large majority of household spending. In some major cities like Los Angeles, New York, and Miami the Gender Gap has flipped and women are earning as much as 19% more than men.

If a retailer is under-serving women, they are under-serving 51% of their potential market.

The first bike retailer that jumps on this, that dedicates 50% or more of their store to women (or even opens a women's only store) will win their local market. At the very least, every female cyclist in the city would visit once. For the right retailer, one visit is all they will need to win them over.

If you found this insightful, it would mean a lot if you shared it. Thank you - Donny

What Happens Before We Buy?

Have you ever visited a store and saw something awesome, then went home and checked it out online, then asked your friends about it, and then went back to the store to buy it?

I like to call these points in time, micro conversions. Nearly every purchase we make is preempted by a micro conversion or a series of micro conversions. When someone is overwhelmed by micro conversions it can become too much to handle. The desire to purchase is like an enormous weight on their shoulders. These are the people that walk into the store, throw down a credit card, point to a bike and say, “That one. Now!”

In bike retail it’s easy to focus on the macro conversion (when someone makes a purchase). That’s where we find the glory of the sale, that’s where the commission is, and that’s when we feel the satisfaction of a job well done.

However, I like to remind retailers- without a healthy strategy around acquiring micro conversions, we will never see macro conversions.

If you found this post valuable. It would be amazing if you shared it. Thanks - Donny

Is it Time to Fire Grumpy Bike Mechanics?

They're surly, they're grumpy, and they hate anything that isn't within their tight criteria of a legitimate bicycle. I'm talking about the angst-filled bike mechanics.

Stored in my closet I have a small, but obscure collection cycling movies. One of my favorites is the 1998 French-Canadian film, 2 Seconds. The movie follows Laurie, a professional downhill racer who loses her job due to a string of irresponsible behavior, and returns home to Montreal to become a bike messenger. There she struggles for acceptance from other messengers, is confused by the job, and questioned by her brother if she is doing anything productive with her life. After crashing her bike Laurie finds a nondescript bike shop hidden in an alley and there befriends Lorenzo, a cranky, surly, ex-pro roadie who is owner and operator of the shop.

The two characters have a wonderful back and forth banter throughout the movie. In one conversation they play a game of one-ups-manship by sharing war stories from their life as professionals. Lorenzo show his scars, Laurie shows hers, Lorenzo shows the tan lines that have permanently burned into his skin. Laurie describes how lackluster sex is with her girlfriend thanks to the saddle sores. If you haven’t seen the movie, it is worth hunting it down.

I bring up the movie because the character Lorenzo was portrayed perfectly by Dino Tavarone. His portrayal of the character embodies this idealized vision of what many people believe a bike mechanic is and how we should expect one to act. Lorenzo is older, likely in his 50s and has a salty demeanor. While he appears to be working a disorganized clutter, you have a sense that everything has been put in its proper place. He communicates in grunts and stares, and if you dare walk in with a non-Italian bike he will lash out at you for such an insult to his craft.

His social manner aside, Lorenzo does have some skill. He displays an air of knowledge and experience so deep that no one would question the quality of his work. Some would even go as far to say that Lorenzo is a master mechanic or even a guru. Yet even with these skills it’s hard to ignore the one glaring truth- Lorenzo is an asshole. In a garage all by himself he does fine but he can be a nightmare in a retail business with a mixed bag of coworker personalities, customers bringing in department store bikes, and riders who are repeatedly asking to borrow his tools. Modern day bike retail would be Lorenzo’s nightmare.

What will be Lorenzo's future? Will he learn and adapt or will he be replaced by a new generation of technicians?

Thank you for reading this far. If you found this interesting I would appreciate it if you shared it on your social channels. Thanks - Donny.